Speaking in public is one of the biggest fears many business people have. And yet it can be a very successful way of reaching out to new prospects, as Ed Rivis described in a post on his blog last week (Feel the fear and do it anyway).
The real shame is that the fear we have is often self-inflicted - and it can happen even if you are an extremely confident business person.
Our physiology affects how we feel and how we perform - you’ll see what I mean in the example I relate in a moment or two.
Reading Ed’s post reminded me of a business club - called Focus on Business - I used to run back in the 90’s - early 00’s. We had a quarterly meeting at which I organised a business guest speaker. And I also gave a useful presentation tied in with the theme for that event.
For me, it was not difficult - I am a trained Dale Carnegie coach and I did a lot of public speaking as well as training presentations.
Speaking with Confidence
This particular quarter the theme for the meeting was public speaking; how to be confident with public speaking and advice for creating professional PowerPoint presentations.
My guest speaker was set to give a good, polished speaking performance, with a well prepared PowerPoint presentation. I geared up to give an awful presentation, with the absolute worst PowerPoint slide show you can imagine. The intention was to show we can learn from bad, as well as good, presentations.
I also prepared a collection of speaking and presenting tips for the members. (It contains 46 powerful tips and you’ll be getting your copy - free - in a private, subscriber-only post on Thursday).
Now, let me set the scene… my very good friend, Business Psychologist and Professional Speaker, Marie Mosely was there. As was my ex-husband who had come along to see what the club was all about.
I started the meeting and introduced my guest speaker. After he had finished, I changed my jacket (so people realised something different was happening) and took the floor.
I wanted my audience to see what they should avoid doing; how things they do could make them feel very nervous, embarrass their audience and give a less than professional image.
So I broke all the rules...
1. The slide presentation was garish, noisy, the bullets far too animated, the text too small to read.
2. I read the bullets out - every single word - whilst staring at the display screen, with my back to the audience!
3. I shuffled - and dropped - my notes; a huge pile of papers… can you imagine an audience seeing a presenter coming onstage with a wad of papers 1″ thick? How long would it take to get through that lot?
4. I deliberately spoke quietly and fumbled over my words - making it difficult to hear me.
5. I let my shoulders slump - as if I was really nervous and unhappy about being up there.
And guess what?
All this bad-presentation preparation; all this psyching myself up (or should that be down?) did the job.
I felt terrible, sick to my stomach. I was physically shaking, my voice was quavering - and I admit, I was shocked by just how much I had undermined my natural confidence.
I promise you I don’t normally have any problems with public speaking!
In fact, my ex had left the room just before I started this presentation and when he came back in he was so alarmed about the way I looked and sounded he thought I was having a diabetic hypoglycaemic attack (low blood sugars) until Marie told him it was a deliberate performance.
Unfortunately this is what many people do to themselves - they imagine the worst possible outcome of their public speaking, start to get sweaty hands, feel sick to the stomach and even start to shake - as I did.
Hate Public Speaking - But Sometimes Have To?
If you have a fear of public speaking; if you recognise any of the symptoms I’ve described but sometimes have to give a presentation - or would like to get rid of those energy-sucking feelings so you can use public speaking to promote your business - then this ebook collection of 46 tips on ‘How To Speak In Public… with Confidence’ will be an enormous help to you.
And you can pick up your copy on Thursday if you’re subscribed to this blog. The download link will be in a private post and will be password protected; the password will be delivered by email to subscribers (if you’re not subscribed and you want that ebook, then pop your email in the box following this post).
In the meantime, here’s the PowerPoint presentation tips I shared with Ed’s readers in the comments section on his blog post:
A Professional, PowerPoint Presentation
1. Don’t be tempted to use the all-singing, all-dancing animated effects you’ve got in PowerPoint (or any other slide presentation application). Having your bullets or graphics whizzing in with various sound effects is extremely distracting and unprofessional. I always advise my clients to only use the ‘Appear’ effect for each bullet point included.
2. Let your bullet points appear one at a time. This prevents your audience reading ahead, which could distract them so they don’t hear what you are saying.
3. Set the bullet point to ‘dim’ when you move onto the next one. This keeps your audience focused on what you are talking about as it draws their eye onto the next bullet.
4. Don’t read aloud as your bullets appear. It’s an insult to your audience - after all there’s a pretty good chance they know how to read. As a rule of thumb allow at least 1.5 times longer than you would take to read the bullet, remember it is new to your audience.
5. Keep your bullet text short; think of them as sub-heads or keywords to what you are planning to talk about (you can use your headline writing skills for these).
Don’t use long, explanatory paragraphs - that’s what will tempt you to ‘read it out’ because being silent whilst waiting for your audience to scan large amounts of text can feel extremely uncomfortable.
6. And my pet hate - please create a PowerPoint SHOW file. If you create a show file you can double-click the file and go straight into the first presentation slide - none of that ugly ’start up PowerPoint; open the presentation file and click the slide show button’.
It is smoother, more professional and your audience doesn’t get a quick preview of what your slides contain before you get started. It’s easy to create a show file; simply click File, select Save As and choose PowerPoint Show (*.pps)in the Save as type.. box.
And finally some ‘copywriting-related’ tips…
- Write your script like your sales letters; as if you are having a conversation with your audience. Preparing your material like this makes it feel natural and helps you remember the points you want to cover.
- Be confident and knowledgeable about your material and presentation content
- Learn the opening sentence to your presentation so you can deliver it faultlessly and give yourself time to relax
- Make sure your opening remark connects with the different language bases of your audience (as described in pages 18 to 23 of ‘I Want To Buy Your Product… Have You Sent Me A Letter Yet?’)
- Do not read the remainder of your presentation verbatim from a typed up speech - use keywords, prompt cards or the bullets in your presentation to act as a cue to what you want to cover.
Remember to keep an eye on your In Box for the email containing the password for Thursday’s post and your free gift.
~ Carol Bentley
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